How to | Promote a Member

How to | Promote a Member

Promoting and grading students is a key part of managing your school's progression system. Within the GB Members CRM, you can promote a member manually by tracking attendance and updating their belt rank based on class frequency and program requirements.

Contents

• Overview of Promotions

• Promotion Methods

• Attendance Reports

• Certificates and Curriculum Access

1. Overview of Promotions

Before promoting a student, make sure to:

• Verify eligibility through class count and days trained

• Review their attendance and belt history

• Understand that promotions in GB Members are manual only (no bulk promotion function)

💡 Need help preparing for a grading cycle?

• Visit GB Connect for support tools

• Access certification programs via GB Institute

2. Promotion Methods

✅ Method 1: From Member Profile

1. Open the student’s profile.

2. Click their current belt image.

3. A pop-up window will show rank, attendance, and promotion history.

4. Click Promote, then confirm by clicking Promote again.

5. Set the promotion date and add optional notes.

6. Click Apply.

📝 Tip: Click the attendance graph icon to review class history before grading.

✅ Method 2: From Class Attendance

1. Navigate to the Attendance tab.

2. Select the relevant class.

3. Locate the student in the attendance list.

4. Click on their belt and follow the same steps as above to promote.

✅ Method 3: From the Grading Tab

1. Go to the Grading tab.

2. Use filters (Program, Belt) to narrow the list.

3. Click on each member’s belt and follow the promotion steps.

3. Attendance Reports

Use the CRM reporting features to validate promotion readiness:

1. Go to Reports

2. Choose Show Member Activity Report or Member Most Attendances

3. Filter by date, program, or belt

4. Export the report as needed

This helps ensure students meet time and attendance requirements for promotion.

4. Certificates and Curriculum Access

Gracie Barra provides official certificates for every youth and adult belt rank.

📎 Access on GB Connect:

• Visit the GBJJ North America Group Home Page

• Go to the Files tab

• Look under Belt Certificates & School Management

• Or use this direct link: GB Ethics Poster & Certificate Access

✅ Next Steps

• Use class and report data to verify eligibility

• Promote using one of the three manual options

• Print and sign the correct certificate

• Display posters in your school to track progress

Need Assistance?

For further assistance or clarifications, please contact northamerica@graciebarra.com

You can also schedule a 1-1 consultation: https://graciebarra.link/gbmembers-consultation