If an accident or injury occurs at your school, it’s important to document the incident properly. The Incident Report feature in GB Members allows you to log all relevant information directly in your CRM for internal tracking, while also ensuring compliance with Gracie Barra’s safety and insurance procedures.

Where to Find the Incident Report Form CRM?

You can access the report directly in your CRM by navigating to:

Services → Categories → Incidents → Incident Report

From there, you’ll see the form titled “Submit an Incident Report for a Lead or Member.”

1. Select “lead or member”

2. Select from the search bar the name of the lead or the member.
   *Fill in information not autofilled

3. Type of Injury: Inform

4. Description of injury: Please describe what happened

5. Date/Type of Injury: Please select the date and time when the incident happened

6. Local of Injury: Please inform where it happened

7. Was treatment received for injury?

7.1 There are three options:
1. No medical treatment

2. Declining treatment at this time

3. Treatment was provided*¹

If one of the first two is selected (1 or 2):

For: Witness#1, please provide the name and phone.
For: Witness#2, just if you want, it's not mandated.

8. Report Information
   Name of the person preparing the report
   Date of the report

9. Signatures
   Signature of the injury party: Person Signature*

10. No Medical attention was desired and/or required: Waiver Signature*
    
    If you click on “treatment was provided” you will have two more fields to fill in:
    7.1.3. If treatment was provided, what was given? Describe in the blank field below

7.1.3.1 Treatment provided by? Select coach/Student/Paramedics/Physician/Hospital/Others

If you select Physician:

If you select Hospital:

If you select Other:

CANVA FORM

Go to: GB CONNECT GB Connect
Click on the search bar:

Type “incident report”:
Click on the one for your region:

Click on print to have it on your school's wall:

Click on to share with other staff of your school:

Click on to add notes and/or change the title:

Use this link to fill in and report an incident:

https://form.jotform.com/220115128125037

Send an Email to the Compliance Team

In the event of an accident or injury—whether minor or serious—it’s important to keep our Compliance Team informed. Their role is to ensure all incidents are reviewed according to Gracie Barra’s safety, insurance, and legal protocols.

After submitting the Incident Report in your CRM, please send a follow-up email to:
📩 compliance@graciebarra.com

Your email should include:

• 🧍‍♂️ Name of the student or member involved
  
  

• 📅 Date and time of the incident
  
  

• 📍 Location (mat area, changing room, parking lot, etc.)
  
  

• 📝 Brief summary of what happened
  
  

• 🚑 Actions taken (e.g., first aid, medical attention, or no action needed)
  
  

• 📎 Attachments (photos, incident report, witness statements, or any other relevant documentation)
  
  

⚠️ The Compliance Team will determine any further steps depending on the type and severity of the incident. Please avoid sharing medical details beyond what’s necessary for reporting.

For North American schools, additional safety and ethics resources are available on the GBJJ North America Group Home Page in GB Connect:
🔗 https://graciebarra.link/ethics