The Class Calendar enables you to:
- Allow leads to book their intro/trial classes.
- Allow students to book their classes.
- Track student attendance, which is essential for monitoring promotion status.
This guide walks you through the steps to set up and use the Class Calendar feature effectively.
Related Articles:
- How to | Update Your School's Info
- How to | Allow Leads to Book their Intro Class
- How to | Allow Members to Book their Classes
- Attendance | Self Check-in
Contents
- Navigate to the Class Calendar
- Adding and Managing Classes
- Configuring Booking Options
1. Navigate to the Class Calendar
Step 1: Click “Attendance” from the top menu.
Step 2: Then click the Settings Gear Icon on the right side of the “Start Self Check-In” button.
Step 3: Then select "Show Class Calendar"
2. Adding and Managing Classes
Step 1: Click and drag your cursor for the desired time slot.
Step 2: A pop-up window will appear where you can:
- Add a Title and Select the program.
- Set the maximum number of students and trials.
- Choose colors for the program (default colors auto-fill but can be customized).
- Accept Trial Bookings checked.
- Select Adult or Child to trial.
- A numeric Limit set (even if it’s large, like 100, a limit has to be set).
Note: Members and leads cannot book these classes if you do not set a maximum student or trial limit.
3. Configuring Booking Options
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Booking Cutoff Time:
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You can specify a cutoff value (in hours) to control how far in advance students can book a class. For instance, to prevent bookings 6 days before a class set the cutoff value to 144 (24 hours x 6 days).
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Class Status: When a class reaches its maximum capacity, it will display as “Class Full” on the calendar.
**Tip**
When setting up your Class Calendar, ensure a maximum number of students and trials is specified for each class. Without these limits, the booking options will not be visible to members or leads. Additionally, take advantage of the Booking Cutoff Time to control how far in advance students can book classes, ensuring better class attendance management.
Conclusion
With the Class Calendar, managing classes becomes simple and efficient. You can allow leads and students to book classes, customize booking rules, and track attendance to monitor student progression. Start using this feature today to enhance your school’s operations.
FAQs
Q1: Why can’t members or trials book a class?
A1: Ensure you’ve set maximum students and trials during the class setup. Without these limits, the booking option will not appear.
Q2: How can I control how far in advance students can book a class?
A2: Use the Booking Cutoff Time setting to specify the number of hours before the class starts when bookings can be made. For example, to prevent bookings 6 days in advance, set the cutoff time to 144 hours (24 hours x 6 days).
Need Assistance?
For further assistance or clarifications, please contact northamerica@graciebarra.com
You can also schedule a 1-1 consultation: https://graciebarra.link/gbmembers-consultation